With the “Project time with automatic working time” model, newly recorded project time entries automatically create separate working time entries. This allows working time features such as time accounts, working time rules and absences to be used without maintaining project time and working time separately

What changes after the switch?

With the previous working time reporting, project time entries are only displayed as derived working time values. No separate working time entries are created

After the switch, timeghost automatically creates the corresponding working time entries from new project time entries. These entries then provide the basis for the regular working time features

What does the effective date mean?

The effective date determines when the new time model starts to apply 

The following rules apply: 

  • The switch is not retroactive 

  • The effective date cannot be in the past 

  • Existing project time entries are not converted into working time entries retrospectively 

  • Only project time entries newly created after the switch for a date on or after the effective date automatically create working time entries

Reports before the effective date

For periods entirely before the effective date, the previous working time values derived from project time entries continue to be displayed 

These values remain available in reports. However, they are not converted into separate working time entries

Reports from the effective date onward

Separate working time entries are created for new project time entries dated on or after the effective date 

This allows the following features to be taken into account: 

  • Time accounts and target-versus-actual comparisons 

  • Working time rules and break requirements 

  • Absences 

  • Supervisor and permission logic

  • Working time reports and exports

Reports spanning the effective date

When the selected period contains data from before and after the effective date, values from two different sources are displayed: 

  • Before the effective date, the previous working time values derived from project time entries apply 

  • From the effective date onward, working time entries created under the new time model apply 

A notice in the report indicates the transition. For consistent reporting, use a period entirely before or on/after the effective date

What happens when entries are changed later?

Changes to project time entries that have already created a working time entry under the new time model are also reflected in the corresponding working time entry 

Project time entries from before the effective date remain part of the previous reporting logic. Editing them later does not retrospectively create a separate working time entry

Is historical data retained?

Yes. Existing project time entries and the working time values previously displayed from them are not deleted by the switch 

Historical values remain available in reports and continue to be displayed according to the previous logic

Summary


Before the effective date 

Previous working time reporting based on project time entries


From the effective date onward

Separate working time entries created from newly recorded project time entries


No retroactive conversion

Existing project time entries remain unchanged and do not create working time entries retrospectively