With Project time only, timeghost Time tracking focuses on recording how much time users spend on projects and tasks.
Users record project time directly and assign it to the relevant project and, where applicable, a task. These entries can then be used for project reporting, budgets, billable time, and profitability analysis. Separate working time is not recorded in this setup.
In short Project time only is designed for organizations that want to understand what employees spend their time on without maintaining separate working time records. Project times can be assigned to projects and tasks and used for reporting, billing, and project controlling.
How project time is recorded
In this setup, users record project time directly.
Project time can be recorded with the timer or entered manually. Each entry is assigned to a project and can contain additional information such as a task, description, time label, or billing status.
Which projects and tasks a user can select depends on the project configuration, project membership, task assignments, and applicable permissions.
Projects and tasks provide the structure
Projects form the basis of project time tracking in timeghost. Tasks can be used to divide a project into individual activities or areas of work.
Projects can be public or private. Public projects are generally available to users for time tracking, while private projects are limited to their assigned project members and appropriately authorized workspace roles.
Tasks can additionally be assigned to specific users or groups. If a task has an explicit assignment, only the assigned users can select it when recording project time. Tasks without an explicit assignment remain available to the project members.
Billable time, rates, and budgets
Project time can also be used for commercial project evaluation.
A project can define whether new project time entries should initially be suggested as billable. The billing status can still differ for individual entries.
Hourly rates and project budgets provide additional information for evaluating project progress, billable amounts, and profitability.
This allows recorded project time to be used not only to understand where time is spent, but also for project controlling and customer-related reporting.
Labels provide additional context
timeghost distinguishes between project labels and time labels.
Project labels are assigned to a project and are automatically attached to project time entries recorded for that project.
Time labels can be selected individually for a specific project time entry and can therefore be used to describe the type or context of the recorded activity in more detail.
Roles, permissions, and project responsibilities
Which project data a user can view or manage depends on their role, permissions, project membership, and project responsibilities.
The Financial controller role is specifically intended for project-time-related access.
In addition, a user who is marked as responsible for a particular project receives the necessary management options within that project. This responsibility applies to the specific project and does not grant additional permissions throughout the workspace.
No separate working time is created
With Project time only, project time entries remain project time. timeghost does not create separate working time entries from them.
This means the setup is intended for organizations that need project-based time tracking but do not require working time to be maintained independently.
If you also need separate working time records—for example as the basis for working time rules, target-hour comparisons, or time accounts—Project time with automatic working time is the more suitable setup.
With that setup, users continue to record project time, while timeghost automatically creates corresponding working time.
What’s next?
→ Choose the right time tracking setup
Compare all three time tracking setups and their intended use.
→ Working time only – what you need to know
Learn how timeghost works when only working time is recorded.
→ Project time with automatic working time – what you need to know
Learn how recorded project time can automatically create separate working time.
→ Switching to automatic working time
Learn what happens when an existing project-time workspace switches to automatic working time.